Purchase order number and sales order number (if known).Fiscal year and period to which you want to post the document.Document date (for aging and statistical purposes).The apply-to document that this credit note or debit note is offsetting.If you are processing a retainage credit note or debit note, specify the original document for which you are now processing retainage. Select credit note or debit note, retainage credit note, or retainage debit note. Retainage fields become available throughout the Document field-sets, allowing you to specify the retainage percentage or retainage amount, retention period, and retainage due date for each detail. If you have a multicurrency ledger, you also use the Retainage tab to specify whether to use the original exchange rate or the current exchange rate when you produce the retainage document. When you select the Retainage option, a Retainage tab becomes available that lets you specify the retainage terms for the document. This option appears in Invoice Entry only if you selected the Retainage Accounting option for your Accounts Payable system. Select an existing batch using the Batch Number field, or create a new batch.Open Accounts Payable > A/P Transactions > Invoice Entry. On the A/P Batch Listing screen, for the batch that was generated from PO, enter No in the Ready To Post field.On the Processing tab of the A/P Options screen, ensure that the Allow Edit of External Batches option is selected.For credit notes generated from P/O for invoices that have reverse charges:.

The credit note cannot reduce the current outstanding amount or quantity for a detail to less than zero.The credit note or debit note can use only jobs that were used on the apply-to document.For job‑related credit notes and debit notes, if you specify an Apply To Document:.Note: If the debit note or credit note applies to several invoices or is issued on account (for example, as a purchase volume rebate), you apply the credit note or 'pay' the debit note later, using the A/P Payment Entry screen. Find out the invoice number to which the debit note or credit note applies, if any.

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